5:150 - Personnel Records

Policy 5:150


Personnel Records

The Superintendent or designee shall manage the maintenance of personnel records in accordance with state and federal law and School Board policy.  Records, as determined by the Superintendent, are retained for all employment applicants, employees, and former employees given the need for the District to document employment-related decisions, evaluate program and staff effectiveness, and comply with government recordkeeping and reporting requirements.  Personnel records shall be maintained in the District’s administrative office, under the Superintendent’s direct supervision.

An employee will be given access to their personnel records according to state law and guidelines developed by the Superintendent.

The Superintendent or designee shall manage a process for responding to inquiries by a prospective employer concerning a current or former employee’s job performance. The Superintendent shall execute the requirements in the Abused and Neglected Child Reporting Act whenever another school district asks for a reference concerning an applicant who is or was a District employee and was the subject of a report made by a District employee to DCFS, unless the employee and Superintendent have been informed by DCFS that the allegations were unfounded.

Adopted: June 18, 1998
Revised: January 20, 2009; March 23, 2015; December 16, 2019

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