Qualifications, Term, and Duties of Board Officers

The Board officers are: President, Vice President, Secretary, and Treasurer. These offices are elected or appointed by the Board at its organizational meeting.


The Board elects the President from its members for a 2-year term. The duties of the President are to:

  1. Preside at all meetings;
  2. Focus the Board meeting agendas on appropriate content;
  3. Make all Board committee appointments, unless specifically stated otherwise;
  4. Attend and observe any Board committee meeting at the President’s discretion;
  5. Represent the Board on other boards or agencies;
  6. Sign official District documents requiring the President’s signature, including Board minutes and Certificate of Tax Levy;
  7. Call special meetings of the Board;
  8. Serve as the head of public body for purposes of the Open Meetings Act and Freedom of Information Act;
  9. Ensure that a quorum of the Board is physically present at all Board meetings;
  10. Administer the oath of office to new Board members;
  11. Serve as the Board’s official spokesperson to the media; and
  12. Except when the Board President is the subject of a complaint of sexual harassment, a witness, or otherwise conflicted, appoint a qualified outside investigator to conduct an independent review of allegations of sexual harassment made against a member of the Board by another member of the Board or elected official, or designate the Superintendent to make such appointment;
  13. Ensure that the fingerprint-based criminal history records information checks and/or screenings required by state law and policy 5:30, Hiring Process and Critieria, are completed for the superintendent.

The President is permitted to participate in all Board meetings in a manner equal to all other members of the Board of Education, including the ability to make and second motions.

The Vice President fills a vacancy in the Presidency.

Vice President

The Board elects a Vice President from its members for a 2-year term. The Vice President performs the duties of the President if:

  1. The office of the President is vacant;
  2. The President is absent; or
  3. The President is unable to perform the office’s duties.

A vacancy in the Vice Presidency is filled by a special Board election.


The Board elects a Secretary for a 2-year term. The secretary may be, but is not required to be, a member of the Board. The duties of the Secretary are to:

  1. Keep minutes for all Board meetings and keep the verbatim record for all closed Board meetings;
  2. Mail meeting notification and agenda to news media who have officially requested copies;
  3. Keep records of the Board’s official acts, and sign them, along with the President, before submitting them to the Treasurer at such times as the Treasurer may require;
  4. Report to the Treasurer on or before July 7, annually, such information as the Treasurer is required to include in the Treasurer’s report to the Regional Superintendent;
  5. Act as the local election authority for the District;
  6. Arrange public inspection of the budget before adoption;
  7. Publish required notices;
  8. Sign official District documents requiring the Secretary’s signature; and
  9. Maintain Board policy and such other official documents as directed by the Board.

The Secretary may delegate some or all of these duties, except when Sstate law prohibits the delegation. The Board appoints a secretary pro tempore, who may or may not be a member of the Board of Education, if the Secretary is absent from any meeting or refuses to perform the duties of the office. A permanent vacancy in the office of Secretary is filled by special Board election.

Recording Secretary

The Board may appoint a Recording Secretary who is a staff member. The Recording Secretary shall:

  1. Assist the Secretary by taking the minutes for all open Board meetings;
  2. Assemble Board meeting material and provide it, along with prior meeting minutes, to members of the Board of Education before the next meeting; and
  3. Perform the Secretary’s duties, as assigned, except when state law prohibits the delegation.

In addition, the Recording Secretary or Superintendent receives notification from Board members who desire to attend a Board meeting by video or audio means.


The Treasurer of the Board shall be either a member of the Board who serves a 1-year term or a non-Board member who serves at the Board’s pleasure. A Treasurer who is a member of the Board may not be compensated. A Treasurer who is not a member of the Board may be compensated provided it is established before the appointment. The Treasurer must:

  1. Be at least 21 years old;
  2. Not be a member of the County Board of School Trustees; and
  3. Have a financial background or related experience, or 12 credit hours of college-level accounting.

The Treasurer shall:

  1. Furnish a bond, which shall be approved by a majority of the full Board;
  2. Maintain custody of school funds;
  3. Maintain records of school funds and balances;
  4. Prepare a monthly reconciliation report for the Superintendent and Board; and
  5. Receive, hold, and expend District funds only upon the order of the Board.

A vacancy in the Treasurer’s office is filled by Board appointment.

Adopted: October 27, 1997
Revised: October 26, 2015; February 22, 2016; November 15, 2021; June 12, 2023