7:340 - Student Records

Policy 7:340


Student Records

School student records are confidential and information from them shall not be released other than as provided by law. A school student record is any writing or other recorded information concerning a student and by which a student may be identified individually that is maintained by a school or at its direction by a school employee, regardless of how or where the information is stored, except as provided in State or federal law, including but not limited to, the exceptions below:

  1. Records kept in a staff member’s sole possession.
  2. Records maintained by law enforcement officers working in the school.
  3. Video and other electronic recordings (including without limitation, electronic recordings made on school buses) that are created in part for law enforcement, security, or safety reasons or purposes. The content of these recordings may become part of a school student record to the extent school officials create, use, and maintain this content, or it becomes available to them by law enforcement officials, for disciplinary or special education purposes regarding a particular student.
  4. Any information, either written or oral, received from law enforcement officials concerning a student less than the age of 18 years who has been arrested or taken into custody.

The Board of Education authorizes the Superintendent or designee to develop procedures to implement this policy consistent with State and federal law.

State and federal law grant students and parent(s)/guardian(s) certain rights including the right to inspect, copy, and challenge their child’s school records. The information contained in school student records shall be kept current, accurate, clear, and relevant. All information maintained concerning a student receiving special education services shall be directly related to the provision of services to that child. The District may release directory information as permitted by law, but parent(s)/ guardian(s) shall have the right to object to the release of information regarding his/her child.

The District will comply with state or federal law with regard to the release of a student’s school records including, where applicable, without notice to, or the consent of, the student’s parent/guardian or eligible student. Upon request, the District will disclose school student records without consent to officials of another school district in which a student has enrolled or intends to enroll, as well as to any person as specifically required by State or federal law.

The Superintendent shall fully implement this policy and designate a records custodian who shall maintain and protect the confidentiality of school student records. The records custodian for each building is the Building Principal. The records custodian for the District is the Administrator for Student Services. The Superintendent or a designee shall inform staff members of this policy, and shall inform students and their parent(s)/guardian(s) of this policy as well as their rights regarding school student records.

Student Biometric Information Collection

The Superintendent or designee may recommend a student biometric information collection system solely for the purposes of identification and fraud prevention. If the District collects biometric information it shall be in accordance with Section 10-20.40 of the Illinois School Code.”]

The Superintendent or designee shall develop procedures to implement this policy consistent with State and federal law.

Adopted: April 6, 1998
Revised: February 19, 2008; June 19, 2017

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